Compliance means sticking to the rules, policies, procedures, standards, and laws. Regulatory compliance is where companies ensure certain procedures are in place according to the type of organization and industry. Compliance for a Facility Management Service ensures that they are aware and take all steps necessary to comply with relevant laws and regulations.
Importance of Compliance for a Facility Management Service
The Facilities Management team is the heart and soul of an organization, their work impacts the entire company’s performance by ensuring employees can focus on their work. It’s their job to protect workplace safety through maintenance and promoting awareness of safety procedures.
Many industries are governed by multiple regulations including who can be onsite, required safety training, and data protection. Due to limited resources and manpower, It can be difficult for a company to assign a department focusing completely on Facility management. In situations like these, you must hire external services with a group of highly qualified and experienced people. Therefore, any company needs to choose a Facility management service vendor critically. The facility management team of the Vendor plays a critical role in ensuring and documenting compliance. Compliance is important as it ensures that the organization is adhering to the legal and regulatory requirements and providing a safe and secure work environment for its employees.
Here are some of the reasons why Compliance is important for a Facility Management Service
1. Compliance for a Facility Management service reduces the likelihood of legal issues
Compliance reduces the likelihood of fines, penalties, work stoppages, lawsuits, or the closure of your business, which is the most evident benefit.
For example, if you were not following safety guidelines and someone got injured, you might be subjected to a hefty fine by the authorities. Engage the services of a compliance professional to ensure that you are fully aware of your legal responsibilities and are taking the necessary steps to meet them.
2. Compliance issues can destroy a company’s reputation
According to Warren Buffett, a reputation takes 20 years to develop and five minutes to lose. People like to do business with firms that are known for their integrity. A business, infamous for running into compliance issues with the authorities, will have trouble raising money from the public. This in turn affects relationships with contractors, suppliers, and dealers.
3. Compliance helps in the retention of employees
A large number of business compliance challenges revolve around the protection of employees. It is more probable that your employees will remain loyal to you if they feel that they are working in a fair, professional, and safe environment.
Ensure your employee handbook has policies and procedures that align with your legal responsibilities. Keep in mind that only by enforcing a regulation will it be effective. It’s essential to spell out the consequences of breaking the rules, such as a reprimand, more training, or even suspension or termination, in your policy.
4. Compliance improves company culture
The values and codes of conduct of a company are intertwined. In other words, the articulation and adjustment of these throughout time can significantly impact how the company operates.
System theorists believe that values can be leverage points and that compliance ultimately relies on the driving values of an organization.
5. Compliance increases productivity
It is more probable that your employees will remain loyal if they feel that they are working in a fair, professional, and safe environment. Compliance with the company’s policies on safety and wages will promote a favourable atmosphere in the workplace. Employees will put greater effort into work when they have a sense of security and are rewarded for their accomplishments
Strict adherence to internal compliance policies is essential to keep employees happy and prevent problems from spreading to other parts of the organization.
How can Facilities Management support Compliance?
Here are a few key areas where facilities management can focus on and support compliance through business acumen.
- Maintaining Provident Fund, Employee State Insurance, and Professional Tax are important compliance requirements that ensure employees’ financial security.
- Similarly Medi-claim insurance (2 lakhs) and Accident Insurance (5 lakhs) help employees in case of medical emergencies or accidents.
- Offering a yearly bonus motivates employees and helps retain them within the organization.
- Providing leave with wages (earned leave) ensures that employees have a healthy work-life balance.
- Offering gratuity as per legal requirements ensures that employees are financially secured post-retirement.
- Ensuring on-time salary disbursement is critical for employee morale and job satisfaction.
- Keeping track of daily attendance ensures that the organization has an accurate record of employee time management.
- Declaring national holidays as festivals is an important compliance requirement that allows employees to celebrate and bond with their families.
- Offering a weekend off is critical for employee well-being and helps to maintain a healthy work-life balance.
- Implementing rewards and recognition programs incentivizes employees and boosts morale, making them feel valued and appreciated.
CONCLUSION
To sum up, compliance for a facility management service ensures that the organization operates fairly and transparently. Such that the employees are being treated fairly and respectfully. Therefore, it is a team sport, and everyone in the company has a role to play. This results in preventing incidents before they happen and streamlining the inevitable audit process.
For more information on building an effective and compliant Facilities Management System and how your company can benefit from it, contact ApolloFMS or write to us at in**@ap*******.in